Bookkeeper/HR Assistant

Position Description

The Bookkeeper/HR Assistant is an hourly part-time position that reports to the Director of Finance. This position will prepare and maintain financial records to track the organization’s assets, liabilities, expenses, revenues, and other related financial activities, as well as handle administrative HR duties including, but not limited to, record maintenance, payroll processing, and clerical support to all employees. A successful candidate will have strong math skills, an eye for detail and the ability to meet deadlines.

Primary Responsibilities:

  • Record and pay accounts payable.
  • Prepare and analyze journal entries and account reconciliations.
  • Assist with month-end and annual closing processes.
  • Contribute to the development and review of annual operating budgets and performance projections.
  • Prepare documentation for external auditors.
  • Perform monthly bank reconciliations.
  • Maintain payroll information by collecting, calculating, and entering data into the payroll system.
  • Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title, department/division transfers, etc.
  • Communicate payroll deductions to retirement administrators for 401(k) plans and other pre-taxation savings plans.
  • Maintain employee confidence and protect payroll operations by keeping information confidential.
  • Maintain digital and electronic records of employees.
  • Support internal and external HR-related inquiries or requests.
  • Extra commitment possible during the biennial Festival.
  • Other duties as assigned.


  • Bachelor’s degree and two years’ experience or equivalent experience
  • Excellent communication skills, both written and verbal
  • Strong numeracy, analytical and problem-solving skills
  • Excellent time management with the ability to prioritize multiple overlapping projects and changing priorities
  • Ability to maintain a positive and professional demeanor in a fast-paced work environment
  • Highly organized and detail oriented
  • Working knowledge of GAAP

Submit a resume, cover letter, and references by email to:
Julie Shoup, Director of Finance

Applications will be accepted immediately until the position is filled.


The Gilmore believes in equal employment opportunities for everyone and does not discriminate against anyone on the basis of gender or gender identity; sexual orientation; race, color, ethnic or religious background; descent or nationality; physical or mental disability; marital status; age; height and weight; veteran status; genetic information; citizenship; or any other basis prohibited by law.

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